Chapter 5 — Email Addresses

5.001 Definitions Defines terms used in this chapter, including business entities, filings, and the role of the Secretary of State's … 5.002 Email Addresses The Secretary of State can collect email addresses from filers and use them for official communications about filings … 5.01 Custodian of Records and State Seal The Secretary of State is the official keeper of state records and the Great Seal of Minnesota. 5.02 Assistants The Secretary of State can appoint assistants and staff as needed to carry out the duties of the office. 5.03 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 2009. 5.04 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 1961. 5.05 Duties of Secretary Lists the duties of the Secretary of State, including filing documents, certifying records, and maintaining the state … 5.06 Amendment to United States Constitution; Ratification, Notice When Congress proposes a U.S. constitutional amendment, the Secretary of State sends copies to the legislature for … 5.07 Oaths, Acknowledgments The Secretary of State can administer oaths and take acknowledgments on documents filed with the office. 5.071 Secretary of State's Duties The Secretary of State must maintain an online filing system and keep business records accessible to the public. 5.08 Legislative Manual The Secretary of State publishes the Legislative Manual (Blue Book), a reference guide to Minnesota government. 5.09 Legislative Manual, Students' Edition The Secretary of State produces a students' edition of the Legislative Manual for use in schools. 5.11 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 1984. 5.12 Certificates and Certifications The Secretary of State issues official certificates and certifications of documents on file with the office. 5.13 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 1988. 5.14 Transaction Surcharge The Secretary of State charges a surcharge on certain filing transactions to fund technology and system improvements. 5.15 Online Signatures, Acknowledgment or Notarization on Documents; Penalties of Perjury Documents filed with the SOS can use online signatures and electronic acknowledgments. False signing carries perjury … 5.16 Correction of Documents The Secretary of State can allow correction of errors in filed documents without requiring a completely new filing. 5.17 Substantial Compliance Documents that substantially comply with filing requirements are accepted even if they have minor technical defects. 5.18 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 1989. 5.19 Return of Documents The Secretary of State must return filed documents or copies to the filer after processing. 5.21 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 1980. 5.22 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 2008. 5.23 Removal of Documents From Public Record The Secretary of State can remove from the public record documents that were filed in error or are no longer valid. 5.24 Supplemental Filing and Information Services The SOS can offer supplemental filing and information services beyond basic requirements and charge reasonable fees. 5.25 Service of Process The Secretary of State acts as the agent for service of legal papers on businesses that do not have a registered agent … 5.26 Good Standing The Secretary of State can issue certificates of good standing showing that a business entity is current on its filings. 5.29 Global Filings The SOS accepts global filings that apply to entities registered in multiple states through a single filing process. 5.30 Help America Vote Act Account Creates an account to manage federal Help America Vote Act funds for improving Minnesota's election systems. 5.305 Voting Operations, Technology, and Election Resources Account Creates an account to fund voting operations, election technology, and resources for running elections in Minnesota. 5.31 Statewide Voter Registration System The Secretary of State runs the statewide voter registration system that all counties use to manage voter rolls. 5.32 This section has been repealed and is no longer in effect. It was removed from Minnesota law in 2009. 5.33 Returning Combat Veterans The Secretary of State provides information to returning combat veterans about their voting rights and registration. 5.34 Annual Renewal Filings Businesses must file annual renewals with the Secretary of State to maintain their active status. 5.35 Automatic Name Reservation When a business files with the SOS, its name is automatically reserved so no one else can use it. 5.36 Registered Agent for Service of Process Businesses must designate a registered agent in Minnesota to receive legal papers and official notices. 5.37 Names Including Words: Bank, Trust, Insurance Business names that include bank, trust, or insurance must have approval from the relevant financial regulator. 5.38 Authority to Accept Funds The Secretary of State can accept and manage funds from fees, grants, and other sources to run the office. 5.39 Prefiling Document Review The SOS offers a prefiling review service so businesses can check if their documents are correct before officially … 5.41 Study Abroad Programs The Secretary of State maintains information on study abroad programs that operate in Minnesota. 5.50 Executive Order List Serve The Secretary of State maintains an email list to notify the public when executive orders are issued by the governor. 5.51 Expenses of Secretary of State-elect The Secretary of State-elect can receive reimbursement for transition expenses before officially taking office. 5.60 Late Renewal Penalty Businesses that file their annual renewals late must pay a penalty fee in addition to the regular filing fee.